Policies

Vision

BYU OHS should extend the spirit of a BYU education by providing high school students with experiences that fulfill the mission and aims of a BYU education.

Mission

BYU OHS provides spiritually strengthening, intellectually enlarging, and character-building high school education and student support for a wide variety of students in safe online learning environments where qualified teachers, leaders, and student support educators utilize best practices for online learning. 

Values

BYU OHS is family-centered and BYU Aims based. Our values are reflected in terms of the BYU Aims, namely that BYU OHS should be spiritually strengthening, intellectually enlarging, and character building, leading to lifelong learning and service.

BYU OHS honors and adheres to the BYU policies and protocols, the Division policies, and the ESA Management Plans as updated from time to time.

By registering and enrolling, all BYU OHS students and their Parents agree to honor and adhere to all policies listed on our BYU OHS policies page as they pertain to the student and/or the Parent and as updated from time to time.

BYU High School Online Learning is fully accredited by Cognia and MSA-CESS. Our accreditation does not extend to our curriculum. Our accreditation is not transferable. BYU High School Online Learning does not partner with any non-accredited institution under any circumstances.

All BYU OHS students and/or Parents must complete the following enrollment steps prior to being registered in classes:

1. Complete the BYU OHS annual enrollment packet, and pay the non-refundable annual enrollment fee.
2. Attend a Virtual Information Session. This is REQUIRED for new students prior to the next steps.
3. Review the 2024-2025 Recommended Courses and 2024-2025 Student Schedule Planner.
4. ​Meet with a School Counselor for assistance planning courses.
   • If the student and/or Parent have not met with a school counselor within the last year to discuss the requested courses, or if the student and/or Parent would like to meet with a school counselor again, or if a school counselor requests a meeting with the student and/or Parent, they need to schedule an appointment with a school counselor. The school counselor will recommend courses to help ensure students are on track for graduation.
5. Submit Course Requests.
   • Semester students: Email the 2024-2025 Student Schedule Planner to hsenrollment@byu.edu, or submit course request(s) in FACTS. If the student and/or Parent have met with a school counselor within the last year to discuss the requested courses then the school counselor will approve the courses.
   • Flex & Adult students: Email a list of course requests from the 2024-2025 Recommended Courses to hsenrollment@byu.edu, or submit course request(s) in FACTS. If the student and/or Parent have met with a school counselor within the last year to discuss the requested courses then the school counselor will approve the courses.
6. Payment of Tuition/Fees. 
   • Semester students: OHS Registration will register the approved courses and bill the student and/or Parent through FACTS SIS. Tuition will be paid based upon the student and/or Parent's selected payment plan.
   • Flex & Adult students: OHS Registration will register the requested courses and bill the student and/or Parent through FACTS SIS. Courses must be paid within 10 days of registration.

Enrollment Deadlines

Semester Program: The enrollment deadline is two weeks prior to the first day of each semester; however, please email or call us at any time to see if there is still availability.

Flex and Adult Programs: Due to the nature of the BYU OHS Flex and Adult programs, students may enroll in courses at any time throughout the year.

Exceptions

Exceptions to enrollment deadlines may be granted in rare circumstances. Follow this formal petition procedure:  

1. The student/Parent sends a written petition to the principal. 
2. The principal reviews and gives approval or denial in writing to the student/Parent. The principal has the final decision-making authority, subject to review by the superintendent. 

Successful completion of 6 high school credits in one grade level in one school year constitutes normal progression for all students. At the end of each school year, students who have successfully completed the 6 high school credits in one grade level in one school year will be promoted to the next grade level. 

Credits Required Per Grade Level: 

• 9th grade: 0–5 credits
• 10th grade: 6–11 credits
• 11th grade: 12–17 credits
• 12th grade: 18+ credits

Standard Diploma Track

The Standard Diploma Track is available to all BYU OHS students and is designed to provide students with a solid and academically challenging high school learning experience that will help prepare them for college, the workforce, etc. Graduation and receipt of a BYU OHS diploma requires the completion of approximately 48 courses (24 credits) in the appropriate categories, regardless of the number of accepted high school transfer credit(s) that may have been earned previously. At a minimum, 6.0 credits (approximately 12 courses) must be completed through BYU OHS.

Advanced Diploma Track

The Advanced Diploma Track is available only to BYU OHS Semester and Flex program students and is designed to provide students with a more academically rigorous learning experience than the Standard Diploma Track and will help prepare them to meet additional requirements for some universities. It focuses more on college-level core courses in the areas of English, math, science, social studies, world language, etc. It provides students with opportunities to earn college credit during their junior and senior years by enrolling in Concurrent Enrollment or Advanced Placement courses. Graduation and receipt of a BYU OHS diploma requires the completion of approximately 56 courses (28 credits) in the appropriate categories, regardless of the number of accepted high school transfer credit(s) that may have been earned previously. At a minimum, 7.0 credits (approximately 14 courses) must be completed through BYU OHS.

In order to be eligible for a high school diploma from BYU OHS, students must: 

• Complete a graduation application, pay the non-refundable graduation fee, and receive approval to graduate from the school counselor. 
• Be in good standing. 
• Meet the credit minimum requirements for the Standard or Advanced Diploma Track. 
• Complete at least 25 percent of the courses required for graduation at BYU OHS. These credits may be split between the junior and senior year. Students must be enrolled in the semester in which they intend to graduate. Concurrent Enrollment courses taken and passed at BYU or through BYU Independent Study University courses can count toward the 25 percent. External credits and transfer credits (including BYU Independent Study High School courses) do not count toward the 25 percent. ​

In order to earn a BYU OHS Adult diploma, students who do not complete graduation requirements by the time they turn 19 years old must enroll in the BYU OHS Adult program and complete all requirements to earn a BYU OHS Adult diploma. 

Students who receive a GED cannot trade their diploma for a BYU OHS diploma. Credit from the GED test will not be applied toward a BYU OHS diploma.

Returning students may elect to be grandfathered into prior versions of the Graduation Requirements upon request by the student and Parent and subject to written approval by the school counselor. 

Exceptions 

Exceptions for a student’s eligibility for diploma may be granted in rare circumstances. To apply for an exception, follow step one of this formal petition procedure:  

1. The student/Parent sends a written petition to a member of the Credit Review Committee. 
2. The Credit Review Committee meets to review the request. 
3. The Credit Review Committee recommends approval or denial in writing to the superintendent. 
4. If the Credit Review Committee recommended approval, the superintendent then reviews and gives approval or denial in writing to the principal. The superintendent has decision-making authority for the awarding of credit, subject to ratification by the ESA governing board. 
5. The ESA governing board receives word of the approval and either ratifies or rejects the award of credit. 
6. The principal informs the student/Parent of the decision in writing. 
7. There is no appeal process available for rejection of this petition.  

Although most colleges and universities accept transcripts from BYU OHS, students should always consult with their intended college or university before applying to our school. 

Once a student has completed a high school semester or course(s) and the final grade has posted, an official transcript can be ordered and sent to the desired location(s). Only completed high school courses with a final course grade are listed on transcripts.

For transcript questions or to request unofficial transcripts, email byu-hs-transcripts@byu.edu. To request official transcripts, complete the Official Transcript Request Form.

Transcript Review Process

Our licensed school counselor reviews and confirms (if true) that all credits earned on transcripts, and/or the diploma earned from BYU OHS, are meeting or exceeding our graduation requirements.

Seminary Credit Policy

BYU Online High School (BYU OHS) students can apply for Seminary credit for courses taught outside the jurisdiction of BYU OHS. 

Students must complete and pass a full year of seminary to receive 0.5 Elective Pass/Fail (P/F) credit. Students can earn a maximum of 2.0 Pass/Fail (P/F) high school elective credits toward Elective credit by completing all four years of Seminary provided by the Church Educational System of The Church of Jesus Christ of Latter-day Saints, or by taking religion courses of equivalent rigor (as determined by BYU OHS) from other institutions. 

Students must submit the following to Diane Flood, School Counselor (diane.flood@byu.edu) for initial review  and evaluation by BYU OHS personnel: 

• The Seminary Credit Request form 
• Evidence of successful Seminary (or equivalent) completion 
• A written reflection detailing the student’s experience in this activity  
• Pay a $48 credit request processing fee per request

BYU OHS will award Seminary credit only after a good-faith determination is made by the school administration that the student has completed the equivalent of BYU OHS Elective credit. 

PE Credit Policy

BYU Online High School (BYU OHS) students can apply for PE Lifetime Activities credit for courses taught outside the jurisdiction of BYU OHS.  

Students must complete a minimum of 64 hours to receive 0.5 PE Lifetime Activities Pass/Fail (P/F) credit. Students can earn a maximum of 1.0 PE Lifetime Activities credit towards PE or Elective Pass/Fail (P/F) credit. 

Teachers/Coaches of these activities must be certified specialists in the sport/activity they teach and must have current cards for First Aid and CPR. This also applies to courses students may take in the community or at local colleges or universities during the summer months. 

Students must submit the following to Diane Flood, School Counselor (diane.flood@byu.edu) for initial review  and evaluation by BYU OHS personnel: 

• The PE Credit Request form  
• Attestation by the certified coach or trainer that the equivalent of a semester of PE learning and progress was successfully completed 
• A written reflection detailing the student’s experience in this activity to be reviewed and evaluated by BYU OHS personnel 
• Pay a $48 credit request processing fee per 0.5 credit 

BYU OHS will award PE Lifetime Activities credit only after a good-faith determination is made by the school administration that the student has completed the equivalent of BYU OHS PE Lifetime Activities. 

Fine Arts Credit Policy

BYU Online High School (BYU OHS) students can apply for Fine Arts credit for courses taught outside the jurisdiction of BYU OHS.

Students must complete a minimum of 64 hours to receive 0.5 Fine Arts or Elective Pass/Fail (P/F) credit. Students can earn a maximum of 1.0 credit towards Fine Arts or Elective Pass/Fail (P/F) credit.

Teachers of these activities must be certified specialists in the activities they teach. Specialization of teacher or instructor in the instrument, art, or activity for which fine arts credit is being sought. This also applies to courses students may take in the community or at local colleges or universities during the summer months.

Students must submit the following to Diane Flood, School Counselor (diane.flood@byu.edu) for initial review and evaluation by BYU OHS personnel. 

• The Fine Arts Credit Request form 
• Attestation by the specialized teacher or instructor that the equivalent of a semester of Fine Arts learning and progress was successfully completed 
• A written reflection detailing the student’s experience in this activity to be reviewed and evaluated by BYU OHS personnel 
• Pay a $48 credit request processing fee per 0.5 credit

BYU OHS will award Fine Arts credit only after a good-faith determination is made by the school administration that the student has completed the equivalent of BYU OHS Fine Arts or Elective credit. 

Work Experience Credit Policy

BYU Online High School (BYU OHS) students can apply for credit for Work Experience toward their diploma.

Students must complete a minimum of 80 hours to receive 0.5 Career and Technical Education (CTE) or Elective Pass/Fail (P/F) credit. Students ages 18 or younger can earn a maximum of 1.0 credit per year and 2.0 credits total, and students ages 19 or older can earn a maximum of 2.0 credits per year and  4.0 credits total toward CTE or Elective Pass/Fail (P/F) credit from verified work experience.

Students must be in the 11th or 12th grade. Students need to be in good academic standing and on track for graduation. 

Students must submit the following to Diane Flood, School Counselor (diane.flood@byu.edu) for initial review and evaluation by BYU OHS personnel: 

• The Work Experience Credit Request form  
• An updated professional quality resume 
• Paystubs indicating rate of pay, hours worked, and taxes withheld 
• A written reflection detailing the student’s experience in this activity to be reviewed and evaluated by BYU OHS personnel 
• Pay a $48 credit request processing fee per 0.5 credit

BYU OHS will award work experience credit only after a good-faith determination is made by the school administration that the student has completed the equivalent of BYU OHS CTE or Elective credit. 

Military Experience Credit Policy

BYU Online High School (BYU OHS) students can apply for credit for Military Experience toward their diploma.

Students must complete a minimum of 180 hours of verified military training to receive 1.0 Physical Education (PE) or Elective Pass/Fail (P/F) credit. Students can earn a maximum of 1.5 credits towards PE or Elective Pass/Fail (P/F) credit from verified military basic training or other military experience.

Students need to be in good academic standing and on track for graduation.

Students must submit the following to Diane Flood, School Counselor (diane.flood@byu.edu) for initial review and evaluation by BYU OHS personnel: 

• The Military Experience Credit Request form  
• Documentation showing proof of military basic training or other military experience 
• A written reflection detailing the student’s experience in this activity to be reviewed and evaluated by BYU OHS personnel 
• Pay a $48 credit request processing fee per 0.5 credit

BYU OHS will award military experience credit only after a good-faith determination is made by the school administration that the student has completed the equivalent of BYU OHS PE or Elective credit.

Exceptions

Exceptions for the awarding of external credit may be granted in rare circumstances. To apply for an exception, follow step one of this formal petition procedure: 

1. The student/Parent sends a written petition to a member of the Credit Review Committee.
2. The Credit Review Committee meets to review the request.
3. The Credit Review Committee recommends approval or denial in writing to the superintendent.
4. If the Credit Review Committee recommended approval, the superintendent then reviews and gives approval or denial in writing to the principal. The superintendent has decision-making authority for the awarding of credit, subject to ratification by the ESA governing board.
5. The ESA governing board receives word of the approval and either ratifies or rejects the award of credit.
6. The principal informs the student/Parent of the decision in writing.
7. There is no appeal process available for rejection of a petition to award external credit.

Students may repeat any course taken at BYU OHS if the course is still being taught or an equivalent course exists. However, unless the original grade was “F,” all grades are calculated into the GPA, and all credit counts in the total hours. No passing grade for a previously taken course will be removed from the transcript. In other words, grade replacement is not available for grades other than failing.

Repeating a course for grade replacement requires prior submission and approval of a grade replacement form, before beginning the course for a second time.

Exceptions

Exceptions to restrictions on grade replacement may be granted in rare circumstances. To apply for an exception, follow step one of this formal petition procedure:

1. The student/Parent sends a written petition to a member of the Credit Review Committee.
2. The Credit Review Committee meets to review the request.
3. The Credit Review Committee recommends approval or denial in writing to the superintendent.
4. If the Credit Review Committee recommended approval, the superintendent then reviews and gives approval or denial in writing to the principal. The superintendent has decision-making authority for the awarding of grade replacement, subject to ratification by the ESA governing board.
5. The ESA governing board receives word of the approval and either ratifies or rejects the grade replacement.
6. The principal informs the student/Parent of the decision in writing.
7. There is no appeal process available for rejection of a petition to award grade replacement.

The BYU High School Online Learning governing board sets policy for the ESA and all its programs. No policy exceptions or modifications may be made by the Credit Review Committee or by any other person or entity, unless the exception is granted according to a procedure that is provided for in BYU OHS policy or a BYU OHS written management plan. 

Semester Program: Semester students must complete each course they are enrolled in before the end of the semester. Students will need to create and follow a schedule to make sure all lessons and assignments are completed on time and that the course is completed before the end of the semester. Each semester is 18 weeks long including a review and finals week. When making a schedule consider that students are expected to attend scheduled virtual live instructions (VLIs), correspond with administrators and teachers, and participate in school activities unless pre-approved alternative arrangements are made. Most teachers are available only during regular school business hours in their respective time zones. Students will be informed of these hours and any individual variations in teacher schedules at the beginning of each course.

For convenience and information, here is a Tentative Weekly VLI Schedule in Mountain Time (MT).

Flex and Adult Programs: Flex and Adult students must complete each course they are enrolled in within 6 months. Students should plan to complete at least 3-4 courses every 3 months or 6–7 courses every 6 months. Students and Parents will need to create and follow a schedule to make sure all lessons and assignments are completed on time and that the courses themselves are completed on time. Students can better accomplish this by setting Target End Dates on either the course level or on the Learning Management System (LMS) level.

Exceptions

Exceptions to completion timelines may be granted in rare circumstances. Follow this formal petition procedure:

1. The student/Parent sends a written petition to the principal.
2. The principal reviews and gives approval or denial in writing to the student/Parent. The principal has the final decision-making authority, subject to review by the superintendent.

Semester Program: Requests for refunds are reviewed by BYU OHS administration based on the following timeframes:

• 0–10 school days after school starts: full refund minus $30 withdrawal processing fee
• 11+ school days after school starts: no refund

Flex and Adult Programs: Requests for refunds or tuition credit are reviewed by BYU OHS personnel based on the following timeframes:  

• 0–21 calendar days after registration date: full refund minus $30 withdrawal processing fee
• 22+ calendar days after registration: no refund

Refunds may take six to eight weeks to process. Service, processing, program, enrollment, and application fees are non-refundable. To request a course refund or to withdraw from BYU OHS, please contact us at highschool@byu.edu.

Exceptions

Exceptions to refund restrictions may be granted in rare circumstances. Follow this formal petition procedure: 

1. The student/Parent sends a written petition to the principal.
2. The principal reviews and gives approval or denial in writing to the student/Parent. The principal has the final decision-making authority, subject to review by the superintendent.

Semester Program: BYU OHS Semester Program requires assignments to be due at specific times throughout the semester based on teacher guidelines. Late work in online courses is discouraged.

After the due date, all assignments are considered late but will be accepted with a penalty. Assignments submitted after the due date may receive a 2% grade point deduction for each day up to a maximum deduction of 40% off. Students who do not turn in the assignment will receive a 0%. See the following chart for deduction details:

• Before the due date = 0% off
• After the due date: 
  • ​1 day late = 2% off
  • 2 days late = 4% off 
  • 3 days late = 6% off 
  • 4 days late = 8% off 
  • 5 days late = 10% off 
  • 6 days late = 12% off 
  • 7 days late = 14% off 
  • 8 days late = 16% off 
  • 9 days late = 18% off 
  • 10 days late = 20% off 
  • 11 days late = 22% off 
  • 12 days late = 24% off 
  • 13 days late = 26% off 
  • 14 days late = 28% off 
  • 15 days late = 30% off 
  • 16 days late = 32% off 
  • 17 days late = 34% off 
  • 18 days late = 36% off 
  • 19 days late = 38% off 
  • 20+ days late = 40% off

Assignments will only be accepted until the final day of school.

Flex and Adult Programs: BYU OHS Flex and Adult Programs do not require assignments to be due at specific times subject to the six month completion requirement. Therefore, a student does not receive any deductions for late submissions. Students can submit any assignment any time within the six month requirement without losing any points. However, after their six months is up, all assignments are considered late and will not be accepted. 

Exceptions

Exceptions to the late work policy may be granted in rare circumstances. Follow this formal petition procedure: 

1. The student/Parent sends a written petition to the principal.
2. The principal reviews and gives approval or denial in writing to the student/Parent. The principal has the final decision-making authority, subject to review by the superintendent.

2024–2025 Tuition

* Other materials may be required for some courses and are not included in the course tuition.

2024–2025 Fees

Brigham Young University is an educational institution sponsored by The Church of Jesus Christ of Latter-day Saints and religious-based activities and seminary credit are available to BYU OHS students. However, courses offered through BYU OHS are generally secular in nature. We offer approximately 150 available courses to our BYU OHS students. Ask our school counselor for an updated recommended course list to meet student graduation requirements.

Standards

BYU OHS courses meet Utah and national educational standards. We strive to maximize student learning through engagement with academically rigorous content. Our teachers utilize multiple forms of media to explain course material and boost engagement such as videos, multimedia games, practice tests, and interactive assignments.

Knowledge, Skills, and Attributes (KSA)

Please visit the KSA page for more information about our KSA curriculum.

Semester Program: If students need an extension in any of their courses, students must formally apply in advance for an exception. A $20 fee may be charged if approved. Semester deadlines are final, and extensions are generally not available in the BYU OHS Semester Program. Semester students are expected to complete all courses by the Semester deadline (last day of semester). Extensions may be requested. Any extension will be made on a case-by-case basis. Extensions are not granted without prior approval from the school leadership. 

Course extensions must be processed before the last day of school and/or course expiration date. However, students who experience a nonacademic emergency beyond their control may petition for an additional extension before the last day of school and/or course expires. 

Flex and Adult Programs: If students need an extension in any of their courses, students must formally apply in advance for an exception. A $20 fee may be charged if approved. Flex and Adult deadlines are final, and extensions are generally not available in the BYU OHS Flex and Adult programs. Flex and Adult students are expected to complete all courses by the six-month deadline. Flex and Adult students may request a one-time extension of up to one month. Any extension will be made on a case-by-case basis. Extensions are not granted without prior approval from the school leadership and no more than one extension of up to one month may be granted.

Exceptions

Exceptions to course extension restrictions may be granted in rare circumstances. Follow this formal petition procedure: 

1. The student/Parent sends a written petition to the principal.
2. The principal reviews and gives approval or denial in writing to the student/Parent. The principal has the final decision-making authority, subject to review by the superintendent.

Course Exams

BYU OHS takes careful measures to ensure learners are completing their own assessments and assignments within the virtual course. We work to ensure the authenticity of learner work through academic integrity and learner academic contract starting with the integrity of the learner login process, the ongoing submission of assignments and assessments, and learner attendance and communication expectations.

Examples may include the use of proctors, assessment centers, or other attendance options such as:

• Skype/Zoom or other visual technology tools for synchronous communications; 
• conference calls; 
• discussion-based assessments; 
• the use of an academic integrity database (e.g., Turnitin.com, A.I. tools). 

Most BYU OHS courses use an online exam proctoring service. 

Students should make sure that their computer meets all online exam proctoring service requirements, including a functioning webcam, microphone, and speakers. During the exam, students must allow the online exam proctoring service proctor temporary keyboard control to enter the exam access code. 

Final Exams

Most courses at BYU OHS have proctored final exams. Most proctored exams can be taken with an online exam proctoring service, an online exam proctoring service that allows students to take exams at home with an online exam proctoring service online proctor using a webcam and a photo ID. 

All coursework (including earlier exams) must be completed before requesting the final exam. No assignment resubmissions are allowed after the final exam has been requested. Final exams must be requested prior to the last day/course expiration date. No assignment resubmissions are allowed after the final exam has been requested. All exams must be taken by the course expiration date. If you are in an asynchronous class, you must pass the final exam in order to pass the course.  

Most final exams can be retaken for a fee. If available, a final exam retake must be requested within one week of the original exam grading date. Final exam retakes must be taken within one week of the retake request. Courses are complete once the final exam (or retake) has been graded.  

BYU OHS is in the process of exploring different ways to remotely assess student performance and understanding of material. Information about individual course grading standards can be found in the course syllabus.

Exceptions 

Exceptions to exams may be granted in rare circumstances. Follow this formal petition procedure:  

1. The student/Parent sends a written petition to the principal.
2. The principal reviews and gives approval or denial in writing to the student/Parent. The principal has the final decision-making authority, subject to review by the superintendent. 

Student Success Center

At BYU OHS we have the amazing opportunity to partner with the BYU Student Success Center (SSC). The SSC has a highly qualified staff that is creating programs to support our students. They hire current BYU students to act as mentors that have been specifically trained to work with high school students. 

In cooperation with the SSC, we have created policies and processes for helping our students be successful in their classes. Please see information about our Mentoring Program, including our BYU OHS Academic Success Plan Policy. We have created a system that will send out an email every other week when a student's grade falls below a B. Information on these emails will include current grade, recommended interventions, and required action. 

Please schedule with ANY mentor using this link. Here is a short video explaining how to do that if you are not sure how to use our scheduling system. If you have any issues with scheduling or questions about the mentoring program, please reach out to peermentoring@byu.edu, and they will be happy to help.  

Peer Mentors will send out regular email communication to support BYU OHS students as needed. 

Peer educators, mentors, tutors, etc. are available for specialized and individualized organizational and instructional support at the request of Parents and students.  

Every BYU OHS student is assigned a Peer Mentor that they are encouraged to contact when they need additional support. You will also have access to other Peer Mentors as needed if your Peer Mentor isn’t available. Your Peer Mentor will reach out to you at the beginning of the school year to ensure you know who they are and how they can support you. 

Please visit https://success.byu.edu/home to learn more about the Student Success Center. 

Customer and Technical Support

Before contacting our technical support team, visit our FAQ at https://is.byu.edu/support/students/technical-support. 

If you need further help, our technical support team is available Monday through Friday, 8:00 a.m. to 5:00 p.m. MST/MDT. Students will need to provide their BYU Net ID when requesting help from customer service departments. 

Academic Improvement Plan (AIP)

The AIP is designed to provide targeted support and assistance to students who are struggling academically at BYU OHS. The goals and purposes of the AIP are to help students improve their academic performance and successfully progress through their coursework and for students to realize they are not alone, to use their strengths in a more meaningful way, and to bring the BYU OHS Administrator and those who can help students onto their team. 

Students deemed at risk of failing or who have failed one or more classes will be required to participate in an AIP process. Students who are eligible for AIP may be identified by teachers, support services, or through the school's monitoring system. Students and their Parents will be notified of the need for AIP participation and informed about the specific class or classes in which the student is struggling. 

Students will assess their current high school experience, set goals for future success, and then talk with a BYU OHS Administrator. The BYU OHS Administrator stands ready to listen to students’ experience, capitalize on their strengths, help them set goals, and help them connect to meaningful resources. 

Students who are required to participate in AIP may be required to participate in additional support services, such as tutoring, study sessions, or academic counseling. Regular progress monitoring will be conducted to assess the student's improvement and make any necessary adjustments to the AIP. 

Students who have been invited to participate in AIP are required to successfully complete an AIP before they will be allowed to enroll in future semesters. This is not intended as punishment; rather, the purpose is to help students evaluate and improve their success in school by meeting with trained educators who can help students identify and utilize resources that will help them succeed at and graduate from BYU OHS. 

If a student declines an invitation to participate in AIP or fails to make satisfactory progress as outlined in the AIP, consequences may include but are not limited to: 

• Restriction from participating in extracurricular activities. 
• Required participation in Student and/or Parent conferences to discuss the student's academic challenges. 
• Additional academic sanctions as deemed appropriate in the sole discretion of BYU OHS educators. 
• Suspension or termination of enrollment at BYU OHS. 

Exceptions

Exceptions to AIP requirements may be granted in rare circumstances. Follow this formal petition procedure:  

1. The student/Parent sends a written petition to the principal. 
2. The principal reviews and gives approval or denial in writing to the student/Parent. The principal has the final decision-making authority, subject to review by the superintendent and governing board. 

BYU OHS is committed to improving web accessibility for our students and their parents. While not required by law, the Web Content Accessibility Guidelines (WCAG) 2.0 Levels A and AA provide helpful recommendations to make web content more accessible. BYU strives to apply WCAG 2.0 recommendations.

BYU OHS is also committed to providing a learning atmosphere which reasonably accommodates persons with disabilities who are otherwise qualified to participate in BYU OHS programs and activities. It is the policy of BYU to prohibit unlawful discrimination against persons with disabilities and to provide reasonable assistance in bringing them into the mainstream of campus life. To accomplish this, BYU complies with all applicable disability laws.  

BYU High School Online Learning programs differ in some ways from other university programs, so accommodations given to students of BYU Online High School Learning programs may differ from accommodations given for learning in Brigham Young University main campus classes or other schools.

IEP, 504, and similar plans 

Public funding is not available to BYU OHS to generate IEP and 504 Accommodations Plans, but we hope families will share IEP and 504 plan information with our team. Accommodations given for learning in BYU OHS programs may differ from accommodations listed in a student’s existing IEP or 504, but IEP and 504 plan information is highly valued because it can be very helpful to our interactive process with students and parents as we determine appropriate accommodations. We hope you will obtain an IEP, 504 Accommodations Plan, and/or other helpful documentation from the public school the student is zoned to attend. 

Other documentation 

Usually, the more documentation families share to inform the interactive process, the better prepared our team can be to determine and implement appropriate accommodations in the best possible way.  

Please submit the BYU OHS Accommodations Request Form with supporting documentation of the accommodation need from a qualified healthcare professional or educational institution (which may include an IEP or 504 Accommodations Plan from the public school where the student is zoned to attend). Requests for accommodations must be specific. Submitted documentation must be current within the last three years. 

An accommodation request should be submitted and approved before the student begins work in each course. We strive to complete our interactive process with you regarding accommodation requests within three weeks, but some may take longer. Therefore, please submit accommodation requests as soon as possible. 

Even when recommended in an IEP, 504 Accommodations Plan, or other documentation, BYU OHS generally cannot accommodate requests that include: 

• Accommodations which would result in fundamental alterations to program and/or course content and objectives  
• Use of student support personnel (such as proctors, readers, interpreters, and scribes) not vetted and approved by our offices  
• Retroactive accommodations  
• Grades based on effort  
• Changes to the grading scale  

We look forward to an informed, successful interactive process toward planning for any accommodations BYU OHS can reasonably provide. We carefully consider all petitions and grievances, which may be submitted through our compliance link. 

We look forward to an informed, successful interactive process toward planning for any accommodations BYU High School Online Learning can reasonably provide. If you have any additional questions regarding accessibility or accommodations, please email us at byuceaccommodations@byu.edu or call us at 1-801-422-2868. 

We carefully consider all petitions and grievances. If after engaging in the collaborative process you find you are not in agreement, please contact our Accommodations Appeals Office through byuceaccommodationsappeals@byu.edu. 

As with all educational programs sponsored by BYU, students enrolled in BYU OHS courses are expected to demonstrate a high sense of personal honor, integrity, and courtesy in all coursework and examinations, as well as all interactions with students, teachers, and staff. 

Academic Dishonesty

Students must avoid every form of academic dishonesty and misconduct, including but not limited to plagiarism, fabrication, or falsification, and cheating on examinations or assignments. Students commit themselves to academic work of integrity—that is, work that is their own, work that adheres to the scholarly and intellectual standards of accurate attribution of sources, and work that appropriately and accurately portrays research and data.

“Plagiarism” is a form of intellectual theft involving the unauthorized use or close imitation of the words, ideas, or data of another as one’s own without providing proper attribution to the author through quotation, reference, or footnote. Plagiarism may occur with respect to unpublished as well as published material. Copying another student’s work and submitting it as one’s own individual work without proper attribution is a serious form of plagiarism. Examples of plagiarism include, but are not limited to the following:

• Direct plagiarism: Verbatim copying of an original source without acknowledging the source
• Paraphrased plagiarism: Paraphrasing, without acknowledgment, of ideas from another that the reader might mistake for the author’s own
• Plagiarism mosaic: Borrowing of words, ideas, or data from an original source and blending this original material with one’s own without acknowledging the source
• Insufficient acknowledgement: Partial or incomplete attribution of words, ideas, or data from an original source 
• Attributing someone else's work as your own, regardless of whether it was created by a human or an artificial intelligence, is considered plagiarism and constitutes a breach of academic honesty

“Cheating” is a form of dishonesty where a student attempts to give the appearance of knowledge or skill that he or she has not fairly obtained. Examples of cheating include, but are not limited to the following:

• Copying from another person’s work during an examination or while completing an assignment
• Allowing someone to copy from you during an examination or while completing an assignment
• Using unauthorized materials during an examination or while completing an assignment
• Collaborating on an examination or assignment without authorization to do so
• Taking an examination or completing an assignment for another, or permitting another to take an examination or to complete an assignment in place of you

“Fabrication or falsification” is a form of academic dishonesty where a student invents or distorts the origin or content of information used as authority. Examples include, but are not limited to the following:

• Citing a source that does not exist
• Attributing to a source ideas and information that are not included in the source
• Citing a source for a proposition that it does not support
• Citing a source in a bibliography when the source was neither consulted nor cited in the body of the paper
• Distorting the meaning or applicability of data
• Inventing data or statistical results to support conclusions

Other Student Misconduct

Students must always be respectful and courteous in interactions with instructors, staff, and other students. It is a violation of the Student Code of Conduct to interact with others in a way that is dishonest, profane, or unduly disrespectful.

Student Misconduct

Students must at all times honor the Student Code of Conduct. 

BYU OHS personnel have sole discretion to determine when egregious or repeated violations of the Student Code of Conduct results in termination of a student’s enrollment. No refund of any tuition or fees are available when termination of enrollment is due to one or more violations of the Student Code of Conduct.

Parent, Guardian, Local Mentor, Friend, Advocate, and Family Misconduct

BYU OHS expects Parents, guardians, local mentors, friends, advocates, and family members of students to be respectful and courteous in interactions with instructors, staff, families, friends, advocates, and other students.

Individuals who do not honor the Student Code of Conduct with respect to a BYU OHS student jeopardize the student’s continued enrollment in BYU OHS. BYU OHS personnel have sole discretion to determine when Parent, guardian, and/or family or friend conduct that does not align with the Student Code of Conduct results in the termination of a student’s enrollment. No refund of any tuition or fees are available when termination of enrollment is due to failure to honor the Student Code of Conduct.

BYU OHS aligns its mission, purposes, and practices to the mission of Brigham Young University.

Disciplinary Action

When BYU OHS reasonably suspects that a student may have engaged in a material violation of this Student Code of Conduct, the student will be given notice of the allegations and a fair opportunity to respond. Upon review of the available information, including the student’s response, BYU OHS will conclude, based on a preponderance of the evidence (i.e., whether it was more likely than not), whether the student engaged in the misconduct. The review process is confidential. BYU OHS personnel are not permitted to disclose results of a review process to individuals other than the student whose conduct is reviewed, and the student’s Parent, except as required by law.

When a student is found to have violated this Student Code of Conduct, BYU OHS will use its discretion in appropriately addressing the situation and may impose a wide range of disciplinary actions commensurate with the violation found to have occurred. Examples include but are not limited to:

• Reprimanding the student in writing
• Requiring work affected by the academic dishonesty to be redone
• Administering a lower or failing grade on the affected assignment or examination
• Administering a lower or failing grade for the course (even if the student withdraws from the course)
• Removing the student from a course
• Rescinding the grade of the affected assignment or course
• Prohibiting re-enrollment in the course
• Prohibiting participation in chats, discussion boards, and/or other interactive elements of our school
• Prohibiting participation in any additional BYU OHS courses
• Terminating enrollment in BYU OHS (with no refund of any tuition or fees)

Students may appeal disciplinary action through the process set forth in the Academic Grievance Policy.

BYU OHS administration reserves the right to remove students from our program if Parents, families, and/or students are antagonistic to the mission, vision, values, policies, or procedures of BYU.

Class Etiquette

• Students are expected to attend and be on time to lessons, meetings, and appointments. Teachers have varying tardiness policies, which are available on the course syllabus or home page.
• Students should have their camera on and have their whole face visible in the frame. They should be sitting up, not lying down.
• The background should be classroom appropriate and non-distracting to other students. Teachers may ask students to change their background.
• Students must enter meetings under their full name.
• Students should keep their microphones on mute unless invited to participate.

Dress Code

For all lessons, meetings, appointments, and recordings students must be dressed in school-appropriate attire. 

• Students must be modest and wear shirts with sleeves. Tank tops are not allowed. Shirts with very low or revealing necklines are not appropriate.
• Clothing should not display offensive language or graphics, including but not limited to swear words, slurs, or sexual material.
• Students may not wear pajamas.
• Headwear and eyewear should not block the camera’s view of the student’s face, either physically or with shadows.

Bullying

BYU OHS is committed to providing all students with a safe and civil school environment in which all students are treated with dignity and respect. To that end, BYU OHS has a zero-tolerance policy on bullying, including cyberbullying.

Definition

“Bullying” means a school employee or student intentionally committing a written, verbal, or physical act against a school employee or student that they should know could have the effect of:

1. Causing emotional or physical harm to the school employee or student
2. Placing the school employee or student in reasonable fear of:
   1. Harm to physical or emotional well-being; or
   2. Damage to the school employee or student’s property
3. Creating a hostile, threatening, humiliating, or abusive educational environment for students or school employees

Bullying includes relational aggression or indirect, covert, or social aggression, including spreading rumors, intimidation, enlisting friends to assault or spread rumors, and social isolation.

It also includes cyberbullying. “Cyberbullying” means using the internet, a cell phone, or another device to send or post text, video, or an image with the intent or knowledge that it will hurt, embarrass, or threaten an individual.

Enforcement

Bullying is strictly prohibited at any school activity, including clubs and chat boards. Additionally, any bullying that affects the learning environment is subject to investigation. If out-of-school actions or speech constitute a bullying or cyberbullying incident, BYU OHS may take action against the student who initiated the speech. 

If a student is found to be in violation of the bullying policy, the student shall be disciplined by appropriate measures up to and including suspension and expulsion, loss of participation in school activities, and/or probation. If a school employee is found to be in violation of the bullying policy, the employee shall be disciplined by appropriate measures, up to and including termination.

Additionally, anyone who makes a false allegation of bullying shall be subject to discipline.

Reporting

If you have been the victim of or witnessed a bullying incident, please report it to school administration. Reports are confidential to the extent permitted by law and are treated with care.

Our primary goal is to help each student reach his or her fullest potential. We work toward this goal through efforts to develop positive partnerships between students, Parents, teachers, staff, and the administrative team. This can only be done through open and honest communication. Successful communication begins with trust and mutual respect. In order to grant privacy and respect to both Parents and teachers, we ask that you follow the sequence below when you have a concern:

1. All issues regarding the classroom should first be directed to the teacher. Most issues can be resolved in this way. If a problem persists, please contact the principal.
2. Messages and requests for teacher conferences should be sent to the teacher through email with copies to the principal. Faculty email addresses are included in the school newsletter and on the website. When emailing, please include a brief description of the subject matter so the teacher may be prepared for a discussion. Please allow 24-48 hours for staff to respond.
3. Emergencies should be directed to the principal.
4. All inquiries regarding school policy should be directed to the principal.
5. All members of the school community are expected to be courteous and treat others with dignity and respect.

For NC-SARA information, please visit our Student Accommodation Requests, Complaints, Concerns, and Petitions page. 

System Requirements

All courses require internet and a computer with a functioning webcam, microphone, and speakers. While some course functions work on tablets, courses are designed for computers, and we do not guarantee that tablets can access essential course functions.

BYU OHS courses work best when running on the latest operating system. Additionally, we recommend the following hardware:

• For Windows computers: 1.8 GHz or faster and at least 1 GB of RAM  
• For Mac computers: Intel Core Duo 1.5 GHz and at least 1 GB of RAM  

Due to differences between browsers and courses, some incompatibilities may occur. To minimize this, please use a recommended browser: Mozilla® Firefox® or Google® Chrome®. If you are using a recommended browser and still experience technical issues with course content, please contact Technical Support.

Some courses require additional programs. These will be listed in the course syllabus. Many courses require the following additional programs:

• Microsoft® Office®
• Adobe® Acrobat Reader®
• QuickTime Player®
• VLC media player

BYU’s Global Privacy Notice details how BYU collects, uses, and shares personal information from students and participants in its programs and activities.

In keeping with BYU’s Global Privacy Notice and applicable laws, BYU OHS has adopted the following procedures to ensure the privacy of its students’ education records.

FERPA and access to education records: The Family Educational Rights and Privacy Act (FERPA) requires that BYU OHS protect the privacy of student education records. Generally, before personally identifiable student information can be released, (1) the identity of the student must be verified; for third-party requests (e.g., from a Parent or school counselor), the requester must also (2) verify his or her identity and relationship to that student, and (3) either have been granted guest access to records on the student’s FERPA permissions form or fall within the category of individuals for whom student permission is not required.

Transfer of FERPA rights: When the student is 18 years old, or enters postsecondary study at any age, the rights to the student’s education records under FERPA transfer from the Parents to the student. If the student is enrolled in BYU OHS’s non-university-level courses and is at least 18 years old or is enrolled in BYU OHS’s university courses, regardless of age, education records will not be released to anyone other than the student and any school in which the student is currently enrolled or seeking to enroll. Access to the student’s education records may be granted to a third party if the student provides signed permission granting a specified person rights to access his or her records. View a printable FERPA permissions form.

Tax dependency: If the Parent of a student who has turned 18 or enrolled in a university course can provide tax documentation that the student was claimed as a dependent in the previous income tax year, the Parent may have access to the student’s educational records. In addition to the FERPA permissions form, proof of tax dependency must be provided each time information is requested from the student’s education records.

Sharing education records with other educational institutions: Under FERPA, BYU OHS may share a student’s education records with other educational institutions in which the student is concurrently enrolled or to which the student may be seeking to enroll. For example, if you are a high school student and have supplied your high school’s name, BYU may inform your high school of your course activity and grades. Officials of other educational institutions will typically be required to register for a verified Counselor Portal account in order to access such records or information. Students may request and obtain from BYU OHS a copy of any records shared with another educational institution.

Net ID and password: In addition to FERPA, other laws and regulations require that the BYU OHS protect sensitive personal information and financial records. BYU OHS’s systems require individuals to log in using a secure Network Identification (Net ID) and password. Sharing of Net IDs and passwords with third parties is strictly prohibited because it violates confidentiality and degrades the ability of BYU OHS to protect secure information. A student who shares his or her Net ID and password may be subject to discipline per the BYU OHS Student Code of Conduct. All students (or their Parent/legal guardian for youth registrations) are required to individually log in so personal, financial, and education information remains secure and protected.

Student Directory Information

Student and Parent information will be included in the BYU OHS Student Directory, unless they opt out.  

Directory information is information contained in the education records of a student that a school typically discloses for the convenience of the school community. BYU OHS designates the following as directory information: name; residence address; student and Parent email address; home phone number; cell phone number; participation in school and CE activities, camps, workshops, conferences, clubs, officially recognized activities, and sports; and dates of attendance.  

This form gives you an opportunity to learn about and decide whether to give BYU OHS your consent to disclose directory information to third parties.  

Parents and students have a right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as directory information. 

See Student Directory Information form for more information. 

Student Mobile Devices 

Communication between students; their Parents; any local mentor; peer educators; and teachers is integral to educational success. Evolving technology continues to provide additional methods for communicating. Many students today have access to and use their mobile phones and other personal devices as their primary communication tools. 

When authorized by a student’s Parent or legal guardian, BYU OHS teachers and other educators and educational support staff may use the student's mobile phone(s) and other personal device(s) to communicate with the student about school. Even when Parents have given this authorization, BYU OHS personnel are prohibited from communicating with students in any way that is not directly related to and in furtherance of the student’s school activities and academic pursuits. At all times, BYU OHS personnel are required to honor all Utah laws and regulations and BYU policies related to minor protection. 

When a student’s Parent has given this authorization, approved communication methods include text messaging and the use of other messaging platforms, phone calls, and other audio and video calls. 

A Parent who gives this authorization remains financially responsible for the cost of any and all charges, data rates, and data use of the student’s phone(s) and other personal device(s). 

See Student Mobile Phone Policy and Communication Authorization form for more information.  

Consent to Use Image 

For purposes of extending the influence of BYU High School Online Learning (the “Program”) or promoting the Program or other university programs (the “Purposes”), BYU, or any third party authorized by BYU, may take, collect, and make public visual, audio, and video images, including interviews and recordings of me taken during my participation of any offering of the Program (the “Images”). I understand and agree that BYU, or the third party authorized by BYU, owns the Images and all the rights to them and may use them along with my name, likeness, statements, and biographical information for the Purposes, without notifying me, in any manner or media, including, but not limited to, websites, publications, social media, promotions, advertisements, and posters, as well as third-party commercial productions authorized by BYU. I waive any right to inspect, approve, or be compensated for the use of the Images and acknowledge that BYU is not obligated to use the Images. 

Governing Law, Venue, and Jurisdiction. The laws of the State of Utah, without giving effect to its conflicts of law principles, govern all matters arising out of or relating to this Agreement. In the event of a dispute, the exclusive venue and jurisdiction for any lawsuit is the federal courts of the United States located in Salt Lake City, or the courts of the State of Utah located in Utah County. 

See Consent to Use Image form for more information. 

School Counseling Authorization 

BYU OHS provides academic counseling with licensed school counselors. These services are provided as needed during school hours and may include: individual counseling, small groups, class observations, individual skills development, and administration/teacher consultations. BYU OHS counseling personnel can also talk over referral ideas for student needs that extend beyond academic counseling. 

Even though BYU OHS counseling personnel provide academic counseling only, it is possible that students may bring up topics of discussion that include but are not limited to: 

• Emotional Regulation (for example, anxiety, stress, relaxation) 
• Life Events (for example, grief, loss, graduation, divorce) 
• Bullying Resilience 
• Self-Esteem 
• Social Skills (for example, friends, respect, conflict resolution, problem solving) 
• Behavior Management (for example, impulse control, self-regulation) 

When speaking with a school counselor, it is possible that students may discuss their personal views and experiences. Information disclosed in these sessions is confidential, unless not disclosing such information would be harmful to the student or others. Please note that school counseling is intended to help your child succeed in the school setting. School counselors have a responsibility to ensure that an appropriate administrator is informed of any information that concerns potential problems or at-risk situations that might occur. Information concerning life-threatening situations will be shared with the parent and appropriate school personnel. Information gathered from an interview or counseling session may be shared with the administrator or other school personnel only on a need-to-know basis. Information that results in a reasonable suspicion of child abuse must be reported to the appropriate governmental agency. 

If you sign the authorization, you give your consent as parent or legal guardian for BYU OHS counseling personnel to listen to and receive from your child information concerning the following issues: 

• Political affiliations 
• Mental or psychological problems 
• Sexual behavior, orientation, or attitudes 
• Illegal, anti-social, self-incriminating, or demeaning behavior 
• Critical appraisals of individuals with whom the student or family member has close family relationships; 
• Religious affiliations or beliefs 
• Legally recognized privileges and analogous relationships, such as those with lawyers, medical personnel, or ministers 
• Income 

See School Counselor Authorization form for more information. 

Consent to Student Personal Information Processing 

BYU OHS strives to safeguard students’ and Parents’ personal information according to BYU’s Privacy Notice and data privacy policies, which includes striving to ensure compliance with all states’ and countries’ data privacy laws. When we collect identity and age verification documents such as birth certificates, we are collecting information that may be classified as “sensitive” in some states and countries. In addition, some states and countries require consent for collecting, using, storing, disclosing, and otherwise processing (collectively, “Processing” or to “Process”) personal information. This form gives you the opportunity to decide whether to consent to Processing of your personal information as students and Parents. 

See Student Personal Information Processing form for more information. 

BYU Independent Study Title IX policy page.

In accordance with Title IX of the Education Amendments of 1972, Brigham Young University (“BYU”) prohibits unlawful sex discrimination against any participant in its education programs or activities. The university also prohibits sexual harassment—including sexual violence—committed by or against students, university employees, and visitors to campus. As outlined in university policy, sexual harassment, dating violence, domestic violence, sexual assault, and stalking are considered forms of “Sexual Misconduct” prohibited by the university.

University policy requires all university employees in a teaching, managerial, or supervisory role to report all incidents of Sexual Misconduct that come to their attention in any way, including but not limited to face-to-face conversations, a written class assignment or paper, class discussion, email, text, or social media post. Incidents of Sexual Misconduct should be reported to the Title IX Coordinator at t9coordinator@byu.edu or 801-422-8692.  Reports may also be submitted through EthicsPoint at the Title IX incident reporting page or by calling 1-888-238-1062 (24 hours a day).

BYU offers confidential resources for those affected by Sexual Misconduct, including the university’s Victim Advocate, as well as a number of non-confidential resources and services that may be helpful. Additional information about Title IX, the university’s Sexual Misconduct Policy, reporting requirements, and resources can be found at BYU’s Title IX homepage or by contacting the university’s Title IX Coordinator.